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Summer Programs Expectations and Requirements

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Below are general details and guidance regarding program safety and parent expectations for their child(ren) attending Charles County Recreation outdoor summer programs and activities. Variation to certain guidelines maybe required depending on the nature of the program.

Click here to download as a PDF.

General Programming Details

  • Registration for programs will begin on Wednesday, July 1.
  • Registration is available online only. There will be no onsite registration permitted for any program.
  • Programs will begin operating on Monday, July 6 and will run through August 28.
    • Most programs will operate anytime Monday-Friday from 8:00am-12:00pm or 4:00-8:00pm.
    • Times will differ depending on the program.
  • Maximum number of participants will be based on total staff and participants divided into groups of no more than fifteen (15).
    • The fifteen (15) includes the staff person leading the group and there will be no intermingling or switching of groups.
    • Each group will have at least one (1) and, depending on the program, maybe two (2) staff assigned to the group.

Requirements for Attendance

  • Charles County residents only
  • Participants are asked to arrive no more than 10-15 minutes prior to the start of the program.
  • Participants will be required to either be picked up and/or leave the immediate program area immediately after the program is completed.
  • Parent or guardian must physically sign in and out participants each day.
  • Participants will complete a health screening questionnaire and have temperature checked each day.
  • To the best extent possible, individuals engaged in sport programs and at the venue shall wear a face covering, especially when social distancing is not feasible.
    • Face coverings are not recommended when outside on very hot days due to the risk of heat injury.   
  • Participant should bring their own water bottle (preferred with a covered mouthpiece) with enough water to make it through the duration of the program.
  • Unless required by program, NO personal belongings, book bags or other personal items.
  • NO sharing of any personal items or belongings.
  • Appropriate sports equipment (i.e. ball, protective gear) – specific requirements for each program will be provided via email.
  • Sunscreen must be applied by the parent prior to checking in to the program each day.
  • Participants must be able to self-medicate. Recreation staff will not administer any medications to participants.
  • Parents must provide dependable contact information and capable of being present within 30-minutes of receiving notification if their child needs to be picked up early (i.e. inclement weather, illness)

Arrival & Pick Up

  • Participants are asked to arrive no more than 10-15 minutes prior to the start of the program.
  • At arrival, participants will be required to arrive to their designated program location at each facility and report the welcome table.
  • Each day participants will be asked to complete a health screening questionnaire and have their temperature checked.
  • Hand sanitizer will be available, and parents will be asked to use prior to touching pens and clipboards.
  • Upon completion, participants will be directed to join their assigned group at their designated areas at the site.
  • Parents are asked to apply sunscreen to their child prior to arrival.
  • A parent or guardian must physically pick up their child at the conclusion of the program each day.
  • Only one (1) adult will be allowed to attend or be a spectator at their child’s program.
  • Siblings and friends that are not enrolled in the program may not attend or spectate.
  • All participants must follow social distancing guidelines while in attendance. Failure to follow guidelines may result in removal from program.

Face Covering

  • Staff should wear face coverings when interacting with other staff, parents, and campers, unless it is not safe to do so, especially when social distancing is not possible. 
  • To the extent possible, individuals engaged in the sport programs and at the venue shall wear a face covering, especially when social distancing is not feasible.
  • Face coverings are not recommended when outside on very hot days due to the risk of heat injury. 
  • All participants are strongly encouraged to wear masks when social distancing is not feasible. Guidelines are all in accordance from direction from the Centers for Disease Control (CDC) and Maryland Department of Health.

Social Distancing

  • Participants will be assigned to designated groups and these will be their group assignments for the entire duration of the program.
  • There will be no blending of groups.
  • Staggered water breaks and restroom use will be scheduled by staff.
    • During restroom and water breaks, staff and participants will be asked to maintain 6 feet of distance and sanitation of doorknobs and high touch surfaces will occur between each user group.
  • Siblings registered for the same program will be grouped together.
  • Program staff will have to create signing in and out traffic patterns for each site and provide social distance markers for any location where parents or participants maybe expected to be in lines or grouped for any period of time.

Illness or Suspected COVID-19 Infection

  • At the time of check in, all participants will be required to complete a COVID-19 health screening questionnaire and have their temperature checked.
    • Answering “Yes” to any of these questions will result in participant not being allowed to participate in any of our programs until they have been self-quarantined for 14 days as recommended by the Centers for Disease Control (CDC).
  • Recreation staff and instructors will also complete the daily Covid-19 health screening questionnaire and have their temperatures checked at the start of each workday. 
  • If a child or staff display or report any COVID-19 symptoms, onsite staff will follow our accident and incident reporting procedures, and if possible, will directly contact the Risk Management Office.
  • The person in question will be sent home and not allowed to return until all guidelines on COVID-19 have been satisfied.
  • Families and staff will be required to notify Charles County Recreation immediately of any COVID-19 positive case in their household while our programs are ongoing and/or two (2) days following their program completion.

Staffing

  • Staff should wear face coverings when interacting with other staff, parents, and campers, unless it is not safe to do so, especially when social distancing is not possible.
  • Staff will be responsible for maintaining cleanliness and sanitation of any equipment and high touch surfaces.
  • Our staff will be expected to wear mask during any group situations, while cleaning, or have one on one contact with either a parent or participant.
  • Staff will comprise mostly of full time Recreation Division employees.
  • They will be tasked with overall supervision, cleaning & sanitation, and facilitating, of the program.
  • To limit contact, we will only designate one (1) staff person to handle functions not directly related to facilitation of the programs themselves. This person may be utilized as a back up to instructional staff if the need presents itself.

Weather

  • Outdoor summer programs are inclined to interruptions due to inclement weather. Programs will follow the National Weather Service recommendations regarding extreme heat:
    • Heat Index 105⁰ plus – All outdoor activities are canceled.
    • Heat Index 94⁰ - 104⁰ - Modify activities with additional water breaks.
    • Heat Index 84⁰ - 93⁰ - Modify activities with additional water breaks.
    • Below 84⁰ - Breaks every 30 min for rehydration.
  • In the instance where a heat index of 105⁰ plus is issued to begin at 11:00am, programs scheduled to be held during and after the heat advisory’s start time will be canceled and participants will be notified. Evening activities may be held if the heat advisory is lifted prior to the start of the activity.
  • Depending on the program, rain showers may or may not impact the program’s operating schedule. Sports programs will be held in rain as long as field conditions remain suitable. If field conditions deteriorate and become unsafe the program may be canceled or moved to another location. Participants will be notified as soon as possible if a program is canceled due to unsafe field conditions because of rain.
  • If thunder and/or lightning can be heard or seen, participants, spectators, and staff are in danger. Some programs may be able to shelter in place. Others must be stopped, and protective shelter sought immediately. If either event should occur, 30 minutes will be allowed to pass after the last sound of thunder and/or lightning. Decisions will be made no later than 7:30am if weather threatens the morning schedule and at least one (1) hour and 30-minutes prior to the start of afternoon programs. Unannounced severe weather requiring early closures will result in participants needing to be picked up by no later than 30-minutes from contact being made with the parents. During that time, participants will be moved to cover that will allow for proper social distancing until parents arrive. Failure to pick up within 30-minutes, may result in restrictions on registering for future programs. If inclement weather forces a cancellation, the makeup date will be either the very next day or Friday of that same week. 
  • Refunds will be provided if a program is cancelled due to weather and cannot be rescheduled.
  • Click here to sign up for inclement weather notifications or "like us" on Facebook

Registration Requirement & Refund Plan

  • Registration will be conducted online only and will close 48 hours before class.
  • All programs will follow established Department of Recreation, Parks & Tourism guidelines regarding refunds. Refunds will be provided if a program is cancelled due to weather and cannot be rescheduled. Full refunds may be provided if cancellation is due to federal, local, and state guidelines or mandates.
  • Click here for more details on refund requests.